Starting from December 1, employees can only be booked through the Diya portal. UNN recalled the new terms, conditions, and detailed instructions on how to book an employee.
According to the Ministry of Digital Development, the main innovations:
- Booking only through "Diya": from now on, all applications will be submitted online. Paper orders have been replaced with an electronic system that minimizes bureaucracy.
- New mandatory criteria:
- The average salary at a private enterprise should be at least 20 thousand UAH.
- No tax arrears and Eru arrears.
- Deadlines for confirming the company's criticality:
Businesses must confirm their critical status by February 28, 2025.
Simplified mechanism for checking salaries of employees of critical enterprises who are booked:
If the company wants to book a new or already working specialist from December 1, the manager must declaratively confirm when submitting the list for booking on the portal "Diya" that the accrued salary of an employee before paying all taxes will be at least 20 thousand UAH. this will allow the business to book newly hired employees immediately, if it meets the requirements for the salary level. *
* except for state and municipal enterprises, as well as residents of Diya.City.
Who is eligible for employee reservations?
- Enterprises that belong to one of the following categories can book employees who are liable for military service::
- State or local government bodies-to ensure the functioning of Public Administration.
- companies with government contracts in the defense sector — for example, the supply of equipment or other resources.
- Critical enterprises for the economy or the life of the population — it can be energy, utilities, food industry, and so on.
How do I get the status of a critical enterprise?
You must meet 3 criteria:
Mandatory business criteria:
- The average salary at the enterprise is not less than 20 thousand UAH.
- No tax arrears and ERUS.
- Additional criteria, you need to select at least one:
- Payment of taxes and fees over 1.5 million euros per year (equivalent in hryvnias at the NBU exchange rate).
- Foreign exchange earnings of more than 32 million euros per year, except for loans and credits.
- Strategic importance for the state (defined in the list of strategic objects).
- important for a particular branch of the economy or the needs of a territorial community.
- the level of average wages is not lower than the regional average for the fourth quarter of 2021 for utilities.
- resident status " Diya.City".
Procedure for obtaining the status of a critical enterprise:
1. Determine the profile body, depending on the third criterion you choose.
For example: Do you work in the energy sector? To The Ministry Of Energy. Are you engaged in agriculture? To The Ministry Of Agrarian Policy. You are a resident of " action.City " - to the Ministry of Digital Development. You pay more than 1.5 million euros of taxes per year, 32+ million euros of income or important for the national economy — to the Ministry of Economy.
2. read the criteria set by the authority.
3.prepare documents:financial reports, salary certificates, no tax arrears.
4. Submit your application to the relevant ministry or administration.
5. wait for a decision (deadline — 10 business days)
6. get official confirmation.
For example :the third criterion you chose is " Diya.City " is therefore your relevant body, the Ministry of digital transformation. The head of the enterprise must make a submission, which is accompanied by a copy of the order on the acquisition of residence Diya.City, tax reporting + ERU, salary certificate. Documents signed by Kep or written "by hand" and scanned are submitted to the official mail of the Ministry of Digital Development.
Important: businesses that have not yet updated, but already have the status of critical, will be able to book employees — this reservation will be valid until February 28, 2025 and no longer than the validity period of criticality. After updating criticality according to the new mandatory criteria, businesses will be able to book employees for up to 12 months, as before.
How do I book an employee through an action?
- Go to The Citizen's office on the portal "Diya" (authorization via electronic signature).
- Select the Submit Application option.
- Enter the employee details for booking.
- Confirm the salary of the employee you are booking.
- Check the application and sign it (the signature must be put by the head of the company or the signatory).
- Expect results:
- The application is processed within three days.
- The notification is sent to your email address and personal account, and successful booking will be displayed in the employee's Reserve+.
Important: it is forbidden to book employees without military registration documents who are wanted, and those who have not updated the data. Reservations may be refused after verification.
Who can be booked:
* The categories of employees subject to booking under the new procedure and the volume of booking, depending on the authorities or enterprises (institutions and organizations), are defined in paragraphs 5-13 of resolution 1332.
* Those who are subject to military service, who must be booked, work in such positions or in such areas:
* Category "A"positions:
* Heads of regional and district administrations (including military administrations).
* Mayors, chairmen of regional, district, village and settlement councils.
* Critical businesses:
* Beneficial owners who are not employees.
* Members of the supervisory boards of strategic enterprises (assets over UAH 200 million) and economically important companies (assets over UAH 2 billion or income over UAH 1.5 billion per year).
International and sports fields:
* Employees of UN agencies, international organizations, and Ukrainian representative offices that have official status.
* Members of full-time national teams in Olympic and non-Olympic sports.
Fuel and energy complex:
* Employees and contractors involved in the smooth operation of the power system and gas transmission system.
Technical specialists:
* Employees of emergency recovery teams of mobile and internet operators.
* Specialists in the field of prosthetic and orthopedic production.
* For other categories of employees, 50% of those liable for military service are booked:
* Authorities and local self-government:
* Positions of categories "B"and " C".
• * Officials of the highest state organizations (politiya, NABU, DBR, prosecutor's office, DSNS, BEB).
Critical businesses:
* Employees performing key functions.
* * International projects and humanitarian activities:
* Executors of international technical assistance projects.
* Employees of the Red Cross and other Ukrainian humanitarian organizations.
Foreign companies and media:
* Positions in representative offices of international companies (for media: up to 15 people — 100%, over 15 — 50%).
* The Ministry of Defense may decide to increase the number of employees to be booked, if this is necessary to ensure the functioning of important areas.
Addition
The Cabinet of ministers approved the updated rules for booking those liable for military service, which will be valid until February 28, 2025. Electronic data exchange between registers and new reporting requirements for employers are being introduced.